Navigating procurement contracts as a legal professional and feel like walking through a minefield, especially if your company is still relying on outdated procurement practices. A good, digital contract management system such as SAP Ariba causes risk to plummet using mitigation techniques like full, auditable visibility and alerts about potential risk factors. It also saves legal departments a lot of time reviewing almost-identical contracts. Here are a few reasons contract management software is critical to modern legal professionals working in the procurement:
Verifiably Maintain Compliance
Compliance is non-negotiable within your organization, but verifying and maintaining compliance can seem like an insurmountable task. Proper contract management using SAP Ariba software offers legal teams many compliance protections including clear visibility into the entire contract lifecycle, alerts for nonstandard contract agreements, and a full audit trail along the way.
External compliance such as rules put in place from regulatory bodies like state and local governments can be handled within the system as well as internal compliance concerns such as quality expectations. If any issues arise, they can be quickly addressed to avoid any further risk while still fostering a trusting relationship with your suppliers.
Gain Unprecedented Visibility Throughout The Entire Contract Lifecycle
On the point of visibility, contract management extends from the initiation phase through to negotiation and onward into contract renewal. Being able to see the entire lifecycle can help legal professionals spot risks before they become an issue, so they can be addressed with urgency.
Esignatures have put pens on the backburner. Not only is the digital signature completed online without the need for paper mail or tedious faxing, it is traceable in ways that a pen signature cannot be. Esignatures also offer a boost to contract accuracy because it guides suppliers through each step of the signing process (sign here, initial here, etc.) so your legal team no longer has to deal with missed steps and incorrectly managed paperwork.
Additionally, esignature platforms offer reminders for suppliers who take a bit longer to add their signature. This helps ensure that all contracts are signed fully to avoid any legal snafus that can arise from liabilities caused by incomplete contracts (which are ,effectively, no contracts.)
Controlled, Automated Processes You Can Rely On
Using templates and clause libraries, procurement teams are able to put together their own contracts using pre-approved language. In the event that a nonstandard contract needs to be created, a notification for review will be sent. This helps ensure that all contracts are legally admissible without consuming focus and massive swaths of time. Legal professionals can use their time providing greater value for the company than constantly reviewing nearly-indentical contracts.
Reduce Risk With Performance Insights
Whenever supplier deliveries aren’t meeting standards, or if a supplier chooses to utilize non-compliant tactics, the issue must be dealt with swiftly in order to avoid as much damage as possible. The SAP Ariba contract management system makes it easy to track performance and view the information from a centralized dashboard. Intervening early can help salvage supplier relationships as well as reduce overall legal risks associated with defective or non-compliant parts.
If you want to see what we can do for you with our SAP Ariba-backed contract management system, reach out to us today.
Premikati is a woman-owned business of procurement experts providing best-in-class software to maximize your company’s ROI.
Our award-winning team has a 100% success rate implementing on-time and on-budget, due to our agility, leanness, operational experience, and the ability to tailor the transformation process from C-level to end user. (For more information, visit www.premikati.com)