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Contract Management Made Simple

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Let’s be honest – managing contracts used to be a nightmare. Endless paperwork, back-and-forth emails, and the constant worry of missing something important. But what if there was a way to make the entire process smoother, faster, and actually pleasant?

Enter DocuSign’s Contract Lifecycle Management (CLM) – a game-changer for businesses looking to streamline their procurement workflows. And guess what? PREMIKATI is the expert team that can help you make this magic happen.

What Makes DocuSign CLM So Special?

Think of DocuSign CLM as your contract management superhero. It handles everything from creating contracts to getting them signed, all in one place. Here’s why it’s awesome:

  • No more drowning in paperwork: Automated workflows mean less manual work and fewer mistakes.
  • Real-time collaboration: Team members can work together seamlessly, no matter where they are.
  • Ironclad record-keeping: Every single contract activity gets tracked, keeping you compliant and accountable.
  • Your contracts, organized: A secure central hub where you can find any contract in seconds.

Why PREMIKATI? Because Experience Matters

PREMIKATI isn’t just another consulting company. We’re procurement pros who’ve worked with Fortune 50 companies and know exactly how to make these systems work for you. As a woman-owned business, they bring serious expertise to the table:

  • We will analyze your current processes and find opportunities for improvement
  • Create a custom implementation plan that fits your unique needs
  • Help your team actually enjoy learning the new system
  • Provide ongoing support to keep everything running smoothly

The Bottom Line

Implementing DocuSign CLM with PREMIKATI isn’t just about technology. It’s about giving your team more time to focus on strategy, reducing errors, and ultimately saving money. In today’s fast-moving business world, that’s not just nice to have – it’s essential.

Ready to transform your contract management?

Contact PREMIKATI and start your journey to a more efficient, stress-free procurement process.

Content Is King

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So your organization has transformed a paper-based, zero-control system to the latest, fresh-off-the-shelf Ariba Procurement platform.

You finished ahead of schedule and managed not to incite a revolt amongst your stakeholders. And now you have a fully “live” system. You should be on “Cloud” Nine!

However, a dark cloud is looming on the horizon – ADOPTION! In order to fully realize your return on investment, your organization must continue to increase adoption across all spend categories. The math is simple: Adoption = spend throughput = savings.

Enabling Spend: A Daunting Task

Enabling spend can be a daunting task. Each spend category may consist of several commodities, and each commodity may have features and attributes that require several enablement approaches. Hopefully, you took advantage of Ariba Value Enablement Services to create a strong Category Enablement Plan.

But, fear not! If you haven’t, all is not lost. As a rule of thumb, commodities usually fall into four major purchasing processes: Catalog, Non-Catalog, Purchase Order Against a Contract (POAC), and Invoicing Against a Contract (IAC).

Catalog: Streamlined Purchases for Known Goods

This type of purchasing process is great for buying known goods and services. At a minimum, the price and supplier are known. Catalogs allow users to buy only what the organization allows them to buy, but still provides choice. By working with your supplier and category managers, you can easily contract and define these items and aggregate them into catalogs.

Additionally, through the use of the Ariba Commerce Cloud, you can push catalog creation and maintenance to your suppliers while maintaining approval authority and control. As you move along your enablement journey, you should see an increase in catalog purchases and a decrease in non-catalog purchases.

Examples of catalog purchases: Office supplies, IT equipment, copier and fax machines—any consumables where both the price and supplier(s) are known.

Non-Catalog: The “Fail-Safe” Purchasing Process

The non-catalog purchasing process is a safety net when it’s difficult to get 100% of your known goods and services into catalogs. Your stakeholders still need a way to buy what they require. Instead of reverting to old processes, Ariba’s non-catalog function allows authorized users to request items and route those requests to a professional buyer for review. This enables greater oversight while still capturing spend within your procurement platform.

Over time, non-catalog spend should decrease as catalog purchasing grows.

Purchase Order Against a Contract (POAC): Enhanced Control

Even with catalogs and a functioning non-catalog process, you may want more control. POAC allows you to place stricter limits on items and suppliers. By linking catalogs, categories, or suppliers to contracts, you can control maximum quantities, spending limits, and apply dynamic discounting across your spending profile.

When goods or services are added to a purchase order, Ariba checks them against the contract’s terms and applies these controls automatically.

Invoicing Against a Contract (IAC): Flexibility with Control

Around 60 to 70% of organizational spend is related to professional services such as consulting, facilities maintenance, legal services, and security. Previously, companies issued blanket POs for this type of spend, an inefficient and ineffective process.

With IAC, you can set up contracts with clear terms for pricing, delivery, and maximum invoice amounts. Suppliers invoice through the Ariba Network, and any items outside the contract trigger an invoice exception. Clean invoices can be processed with zero human intervention, speeding up transaction times and reducing manual work for your A/P team.

Moving Toward Best-in-Class Spend Adoption

While there may be exceptions to each of these process groups, this framework provides a solid starting point for moving from weak adoption to industry-leading spend adoption. By continuously increasing adoption and spend throughput, you will set your organization on a path to achieve best-in-class procurement efficiency.

 

Ready to unlock the full potential of your Ariba Procurement platform?

Don’t let adoption stand in the way of maximizing your ROI.

Let PREMIKATI guide you through every step of your spend enablement journey, ensuring seamless adoption and industry-leading procurement efficiency. Contact us today and take control of your procurement success.

Five Ways to Ensure your Sourcing Strategy Never Disrupts the Supply Chain

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Because sourcing is at the heart of any procurement strategy, it is critical to the success of your supply chain.

Poor sourcing strategies have a negative impact on the supply chain such as  downtime, low inventory, and a lack of supply chain transparency.

Here are five things you can do to protect your supply chain from disruptions:

1. Assemble the Right Team

It goes without saying that your supply chain requires people to function. More importantly, it requires the right people.

Consider the following when assembling your sourcing team; such as the ability to quickly learn, analyze large amounts of data, build long-term relationships, communicate, and negotiate.

2. Provide the Right Tools

In today’s supply chain climate, your productivity depends on the tools you make available to your team and the tools and solutions they have at hand can make all the difference.

With emerging technologies across the globe, the supply chain has never had the potential to be more efficient. 

A great example of a sourcing solution is SAP Ariba’s Sourcing tool.

3. Have a Solid Sourcing Strategy

Your sourcing strategy is used to find the most effective, efficient, and reasonably priced solution to your supply chain needs.

So, how do you identify the right product or supplier?

Here are some tips:

  • Understand the market trends. 
  • Always pick quality and time over price. 
  • Build relationships with several vendors in the market. 
  • Have clear expectations or targets. 

4. Have Multiple Vendors for Each Product Supplied

Building long-term relationships with your vendors or suppliers is extremely beneficial to the supply chain. However, if the pandemic taught us anything, it’s the importance of having backup plans.

Supply chains are more flexible, visible, and resilient than ever before. Despite this, there is still an element of uncertainty surrounding supply chains.

To be better protected, it is critical to work with more than one supplier. A great place to start is the Ariba network where over you can connect with over 40 million suppliers and growing!

5. Constantly Review Suppliers

A supplier review provides insight into the supplier’s performance.

Constantly reviewing a supplier ensures that potential disruptors are identified as soon as possible; giving you the opportunity to prevent them from causing harm to the supply chain.

To get the most out of your supplier’s performance, make a list of performance indicators. Quality, service, delivery rate, damages, compliance, innovative ideas, and cost are some examples.

Summary

Disruptions in the supply chain are undesirable. It’s not just that they cost the company time and resources, though those are significant. The unfavorability stems from the impact on the company’s customers.

What are some common disruptions in your supply chain?

One of your primary responsibilities as a supply chain or sourcing manager is to prevent disruptions. Particularly artificial disruptions. One of the most effective approaches is to develop an effective sourcing strategy.

For your procurement solutions and services, click here at www.premikati.com

What 2021 Has In Store For Supply Chain And Procurement

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As December 31, 2020 fast approaches, it’s becoming increasingly apparent that we might as well start calling the “new normal” plain-old no-modifier “normal,” because what we used to call normal is over. While that reality sets in, we turn towards 2021 with hope of redemption, some way to calm the effects of the first year of this decade. 

We’ve seen a record-breaking number of named storms this season at a whopping 30, six of which were major hurricanes. We’ve seen the rise of the coronavirus pandemic, the overburdened hospitals and overtaxed supply chains which led to no respirators and no toilet paper and a lot of desperate people. We’ve seen riots abound. And politics? Let’s not even start down that path. 

But we’ve also seen the advent of not one, but multiple vaccinations show results in fighting Covid-19, the product of researchers around the globe sharing for the greater good. We’ve seen suppliers and manufacturers rise to the occasion to protect humanity at its most vulnerable. More than any other year in recent decades, we’ve seen the innovation and sheer force of will that keep people going, growing, changing, and making progress no matter the obstacles in the way. You can see it with online schooling, work from home, distilleries turned sanitizer manufacturers, and widespread curbside pickup. As easy as it is to lose track of, as a species, we are teaming up to fight the pandemic and to support one another, as best we can from a safe social distance (six feet apart, we’re told.) 

So what do all these changes mean for supply chain and manufacturing? This segment of the economy has not escaped unscathed, and 2021 is likely to bring even more profound changes as complex ideas come to fruition in the face of a chaotic world. Here’s what you can expect: 

All eyes on supply chain, our unsuspecting heroes

Supply chain professionals tend to fly under the radar, invisibly managing the gears that keep humanity buzzing along. But when people can’t get the equipment they need to survive or maintain their basic quality of life (things like toilet paper, Lysol, hand soap, N-95 masks, and respirators, to name a few) then those who have never given a second thought to where and from whom all these sorts of items come, they start to scrutinize the why’s. 

During Covid, this has meant monitoring suppliers for ethical dilemmas such as price gouging or dangerous working conditions. Throughout 2021, expect consumers and businesses alike to offer deep scrutiny to supply chain practices as old world ways break down entirely in our now-digital economy (with our overburdened postal service.)  

Suppliers who come up with innovative solutions and respect the health of their employees will see increased loyalty and applause while people are paying more attention than ever. As is natural, bad apples will float to the top—perhaps only faster now in the mid-pandemic world. 

Expect more recognition, too, as consumers begin to see and value the role of various players in their supply chains.

A much colder supply chain

As vaccines are introduced to patients around the globe, somebody has to transport these ultra-sensitive products. Current Covid vaccines require a maintained temperature of  -70 degrees Celsius ©, or -94 Fahrenheit. With so many people at risk, and each patient requiring two doses for the vaccine to be effective, we can expect a rise in focus on transportation refrigeration technology that can sustain such low temperatures. In the same vein, a need for transparency and verifiable track records that show chain of custody, temperature consistency, etc. (probably via some IoT device paired with blockchain tech) will drive innovations among supply chain startups.

Susan Beardslee, Freight Transportation, and Logistics Principal Analyst at ABI Research has described the efforts needed to effectively supply the Covid-19 vaccines as “Herculean” and requiring “efforts beyond the actual vaccine development and approval.”

Continued volatility and increased automation

No one in supply chain, logistics, or manufacturing has been spared of the uncertainty and volatility caused by the coronavirus. Driver shortages and overburdened warehouses paired with a teetering economy make for delicate and unprecedented balance to be struck in order to stay afloat and stay relevant. Many in the supply chain realm are turning to machine learning in order to help predict what might come next and how to proceed. Some manufacturers consider lights-out factories that are fully automated—essentially, someone pops in to turn the lights out, and the robots handle the rest. 

Businesses will need to remain flexible in order to adapt to what 2021 has to offer without breaking under the weight of the chaos. 

The disappearance of smaller companies

Of course, not everyone will succeed, even if they stay flexible and do everything “right.” Covid-19 has already brought businesses to their knees across a wide range of industries. An unfortunate truth is that smaller companies often can’t face the pressure or constantly changing variables that come with a crisis-minded market.

At least in the US, government funding for small business can sometimes be finicky to navigate, and there’s no guarantee of continued support for small businesses. 

Nearshoring and Regionalization

Expect supply chain companies to look to nearshoring and regionalization to help manage logistics and cost. Companies will more frequently turn to neighboring countries for products that may have once been bought overseas. This allows for redundancy, cost savings, and strengthening and revitalization of local economies for an easier recovery from 2020’s effects. 

Some aspects of 2021 are just going to be a matter of wait and see, especially as rapidly as the world is changing in response to the pandemic. No matter the specs you need from a supplier, 

Premikati Marketplace has you covered. If you’re looking for professional services to help give you a competitive edge in today’s strange market, Premikati can help by managing your business processes using our team of experts. Reach out to us today to see how we can help your business flourish in 2021. 

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